Many board members, specifically those in leadership roles such as the chairperson, secretary and assistant to the chairman of a company’s board of directors, will advocate for the development of a board portal application. They could be the ones who support the solution after being impressed by a trusted colleague or after learning about the benefits from an industry expert or a peer. It’s crucial that everyone involved in the use of the portal is aware of its features and prices before the board approves the software.
The best software for board portals allows you to collaborate on documents in real-time, from any device or platform. This eliminates the need for physical meetings or re-preparation of materials. It can be used to save all documents for boards in a secure database. It also offers prompt and solid assistance for all tasks.
Most portals have agenda scheduling for board meetings tool that automatically syncs with all member’s calendars. Modern portals also allow for easy work between meetings, with action items and deadlines easily spotted. Portals provide eSignature and Approval capabilities, which allows directors to approve official documents from anywhere.
Many companies offer a range of additional features that could be added to their portals at an additional cost, and it’s vital for each board to research the options available to them prior to choosing which tools best suit their needs. The best way to accomplish this is by calling a vendor’s helpline and asking questions regarding various features. Ask about the size of data storage and backup systems, especially because board members typically handle sensitive information.